Executive Assistant

Supporting a Successful Executive Business Coach

Are you ready to be the strategic right-hand to a high-performing executive coach who’s systematically optimized every aspect of their business and life?

We’re seeking an exceptional Executive Operations Assistant who doesn’t just respond to needs—but anticipates them. This isn’t your typical support role. You’ll be deeply integrated into the strategic operations of a successful coaching business, working alongside an executive who demands excellence and delivers extraordinary, life-changing results for clients.

The Role

As Executive Operations Assistant, you’ll serve as the operational backbone that enables peak performance. You’ll be one step ahead at all times, thinking through what needs to happen before it’s even requested. You are extremely proficient at research and analysis, synthesizing data and then presenting the best option. This role requires someone who thrives in a fast-paced, high-standards environment where precision and proactive thinking are non-negotiable.

Core Responsibilities

Business Operations

• Manage business financial operations and logistics seamlessly, developing and executing automations to limit manual work
• Identify and institute hiring channels for contractors (e.g. social media marketers) and lead communications for maximum impact
• Implement and optimize business processes and systems to ensure efficiency

Client Management

• Execute clear, proactive, timely communication with clients
• Create clear communication templates for common situations
• Manage end-to-end client journey

Technical Systems Management

• Master-level proficiency for complex database and workflow management, with deep understanding of functional system building commonly found in Notion, ClickUp, AirTable
• Develop SOPs for system building that is easily understood and repeatable, maintaining personal library of templates/checklists
• Integration and optimization of various productivity apps and tools

Strategic Planning & Execution

• Transform planning sessions into actionable, time-blocked calendar items
• Develop and implement feedback loops for continuous process improvement
• Proactively research, evaluate, and implement new tools , systems and automations for operational excellence

Personal Executive Support

• Complete ad-hoc tasks while maintaining confidential information with absolute discretion

Schedule & Availability

Core Hours: 12:00 PM – 8:00 PM PDT

High Degree of Flexibility Required: This role demands exceptional availability, including weekends when needed. You must be able to adapt to the executive’s dynamic schedule and urgent priorities.

Working Style: Default is synchronous co-working sessions via Zoom, with autonomous execution during offline hours. You’ll be expected to work independently on assigned projects while maintaining constant communication and updates.

Required Qualifications

Technical Excellence

• Multi-app fluency with rapid adoption of new tools and strong data analysis, in particular extensive experience with current tool stack: Notion, Zoom, Otter, Slack

Core Competencies

• Exceptional written and verbal communication in English
• Proactive thinking – you anticipate needs before they’re expressed
• Obsessive attention to detail with little tolerance for repeated errors
• High execution speed without compromising quality
• Systems thinking approach to process optimization
• Absolute confidentiality and professional discretion

Personal Attributes

• Ultra-responsive and professional communication style
• Adaptable to changing priorities and urgent requests
• Self-directed with strong autonomous work capabilities
• Process-oriented with love for detailed SOPs and optimization
• Growth mindset with eagerness to learn and improve continuously

Do Not Apply If…

• You are easily offended by direct language.
• You are not assertive or confident.
• You are not fluent in complex database systems.

Compensation & Growth

Starting Salary: $13/hour with rapid progression opportunities

Performance-Based Increases: Up to $25/hour based on excellence and impact

Full-time, remote commitment: 40+ hours per week (60-70 hours preferred) in a remote environment

What You’ll Gain (The Real Benefits)

This isn’t just a job— it’s accelerated business education working directly with a high-performer who’s cracked the code on systematic success.

Business Mastery

• Inside access to how a successful coaching business actually operates (not theory—reality)
• Real productivity systems that actually work (beyond productivity theater)
• Decision-making frameworks used by high-performers

Professional Development

• Strategic thinking skills developed through daily exposure to high-level decisions
• Network access to high-impact entrepreneurs, executives, and organizations
• Process optimization mastery that’s valuable across any industry

Personal Growth

• High-standards mindset through working in an excellence-driven environment
• Systematic approach to personal and professional optimization
• Performance psychology insights from working with a successful coach

Application Requirements

To be considered, you must demonstrate:

1. Portfolio showcasing complex database and automation work
2. Specific examples of proactive systems you’ve created or optimized
3. Communication samples showing clarity and professionalism
4. Availability confirmation for core hours and flexible scheduling

To apply, click here.

Apply If

This role is perfect for someone who:

• Gets energized by supporting high-performers
• Loves creating systems that eliminate friction
• Wants to learn business operations from the inside out
• Thrives in a demanding, growth-oriented environment
• Values the opportunity to absorb proven success strategies

This is not a traditional job—it’s a strategic partnership that will accelerate your professional development while contributing to meaningful impact in the lives of coaching clients worldwide.

Apply here.

Serious candidates only. This role requires total commitment to excellence and availability that matches the dynamic needs of a successful executive coach.